← All Modules
07
QuickBooks
Bookkeeping, expense categories, quarterly taxes, and year-end exports
Cost
$20/mo
Trial
30 days free
Tax form
Schedule C
Integrates
TurboTax
Setup checklist
1
Sign up at quickbooks.intuit.com/solopreneur
The Solopreneur plan is designed for single-person businesses. It includes income/expense tracking, mileage tracking, and Schedule C export.
2
Download the mobile app and enable mileage tracking
The app uses GPS to automatically log business drives. This alone can save thousands in deductions annually at 70 cents/mile.
3
Enter business name, address, and industry
Use your legal PLLC name, not a nickname. Select healthcare or medical practice for industry.
4
Set your tax filing type
Select Sole Proprietor (single-member LLC) unless you’ve elected S-Corp status with the IRS.
5
Connect your business bank account and credit card
Only connect dedicated business accounts — never personal. QuickBooks pulls transactions automatically.
6
Categorize every transaction weekly
Set a recurring 20-minute weekly appointment. Doing it weekly prevents the tax-time panic of categorizing 11 months of transactions in February.
7
Set quarterly estimated tax reminders
Due: April 15, June 15, September 15, January 15. Self-employed NPs typically owe 25–30% of net income. Underpay and you owe a penalty.
8
Year-end: resolve all uncategorized and export to TurboTax
QuickBooks Solopreneur exports directly to TurboTax Self-Employed. Your accountant will thank you.
Deductible expense categories
Advertising▼
– Website hosting & design
– Social media + Google Ads
– Business cards, brochures
– Logo design
– Directory listings
Software & Apps▼
– EHR/EMR subscriptions
– Telehealth platform fees
– Microsoft 365, Google Workspace
– Practice management software
– QuickBooks subscription
Car & Truck (Mileage)▼
– Business mileage (70 cents/mi 2025)
– Gas (business use %)
– Vehicle insurance (business %)
– Parking & tolls
NOT: home-to-office commute
Licenses & CE▼
– NP/APRN license renewal fees
– DEA registration ($888)
– ANCC/AANP certification renewal
– CME/CEU courses
– Professional dues (NP associations)
Malpractice Insurance▼
– Annual malpractice premiums
– General business liability insurance
– Categorize as “Insurance” in QuickBooks
NOT health insurance (goes on Schedule 1)
Home Office▼
– Simplified method: $5/sq ft (max $1,500/yr)
– Or actual method: % of home × total costs
– Regular and exclusive business use only
– Track your square footage precisely
Health insurance premiums
Do NOT categorize these as a business expense in QuickBooks. They go on Schedule 1, Line 17 as an above-the-line deduction (100% deductible for self-employed). Let TurboTax or your CPA handle the placement.
NP PRACTICEACADEMY
Verified from official state boards · Updated 2026